School Secretary – Brazilian Department

Planning, coordination, and execution of the Brazilian Program guaranteeing the regularity and conformity of the students and school’s legal documentation during the entire school cycle with utmost diligence and following the applicable legal provisions, regulations, and deadlines, while adhering to the guidelines of the Brazilian director.

Responsibilities

• Organize and keep up-to-date the registration of the students of the Brazilian Program to allow, at any time, the verification of the identity and regularity of the student’s school life and the authenticity of the school documents;
• Implement and coordinate administrative activities related to the registration of school life through individual files to obtain school transcripts ( Históricos Escolares), certificates, statements, books, or any other documents;
• Prepare school documents by current Brazilian legislation, ensuring the custody and issuance of accurate and reliable school documents;
• Sign, together with the Brazilian Director, the official school documents for students in the Brazilian program;
• Inform and complete the information in the EDUCACENSO system, taking into account the reliability of the information and compliance with the established deadlines;
• Organize the minutes of final results, classification, reclassification, and other educational processes required by law;
• Complete and sign the annual reports to the Departments of Education and State and Municipal Councils of Education;
• Manage the enrollment and transfer processes of students in the Brazilian program, observing the faithful transcription of the original documents – a legible document without erasures or inaccuracies, recording the enrollment and transfer of students and their data in the appropriate registration book;
• Organize and keep up to date the collection of laws, regulations, guidelines, ordinances, circulars, resolutions, and other documents;
• Submit to the Brazilian Director promptly all documents that must be signed.
• Maintain secrecy on matters relevant to the service.
• Be familiar with and complies with EARJ Internal By Laws and Pedagogical Proposal
• Other duties, as designated by the Brazilian director.

Bachelor’s degree (Pedagogy preferred)

Secretary Certification/Registration (Preferred)

Intermediate/Advanced English, with a strong interest in developing and improving language skills.

1-3 of years experience

Technical skills

• Knowledge of Brazilian laws and regulations;
• Prepared to use new information and communication technologies and know how to work with a school management system, online portals, and school apps.
• Google Workspace

In addition to the legally mandated benefits, such as transportation allowance (vale-transporte), we offer a comprehensive benefits package designed to support our employees.

Our benefits include health insurance, dental insurance, and life insurance, as well as complimentary breakfast and lunch served on campus. Employees also have access to free on-site parking.

Founded in 1937, the Escola Americana do Rio de Janeiro (EARJ) is a leading international school and an IB World Continuum School, serving students from Preschool through Grade 12 across two campuses in Gávea and Barra da Tijuca. For more than 80 years, EARJ has been a place where academic excellence, global perspective, and sense of belonging come together to create a meaningful educational experience.

At EARJ, education goes beyond the classroom. Our vibrant international community values curiosity, collaboration, ethics, and lifelong learning. Students graduate prepared to navigate a complex and interconnected world — and this preparation is made possible by professionals who believe in education as a transformative force.

Our strength lies in our people. From educators to administrative and operational teams, everyone at EARJ plays an essential role in shaping an inspiring environment. We foster a culture of trust, professional growth, and shared purpose, where individuals are encouraged to develop their talents, contribute their ideas, and build lasting impact. Join EARJ and find your path!